Executive Assistant to the CEO and Executive Team

Vacancy Summary

Executive Assistant to the CEO and Executive Team

Salary: SCP 23 - 26, £26,962

We are seeking to appoint a professional, dedicated and highly motivated individual to support our CEO, Directors and Trustees.

Vacancy Information

You will work as part of central team, based at the Trust office in Elland. 

If you are the person we seek, you will be able to demonstrate the following skills and abilities:  

• Strong organisational skills and ability to prioritise multiple tasks seamlessly with a strong attention to detail. 
• Very strong interpersonal skills and the ability to build relationships with key stakeholders. 
• Ability to deliver timely, accurate and up to date documents to the required quality. 
• Substantial and successful experience of providing administrative support at an executive level including managing busy diaries and dealing with sensitive and highly confidential communications of senior staff. 
• Ability to act as Clerk to Local academy Boards and committees 
• Experienced minute taker 
• An enthusiastic member of staff committed to ensuring the best possible outcomes for all pupils, staff and stakeholders. 
• A strong commitment to professional development for all, including yourself and your team. 
• The ability to effectively manage a team. 

Key Duties 

Executive Assistant to the CEO 

• Manage the diaries of the CEO and Directors, including arranging appointments and co-ordinating meetings and events in a timely manner. 
• Line Manage the Business Support Team, to ensure high quality administrative support is offered to the central team and events are organised effectively. 
• Be the first point of contact for all internal and external calls to the CEO; dealing with routine and non-routine enquiries as appropriate, including the need to deal often with complex and sensitive matters. 
• Arrange meetings for the CEO and Executive Teams, ensuring rooms, IT and hospitality are arranged. 
• Provide a high quality efficient, professional and confidential service for all administrative tasks required by the CEO and executive team. 
• Respond to enquiries both by telephone and in person from a wide range of contacts, assessing their priority and importance and decide an appropriate course of action to avoid any unnecessary disruption to the CEO. 
• Filter general information, queries, phone calls and invitations to the CEO or executive team by redirecting or taking forward such contact as appropriate. 
• Read and action all postal and email correspondence addressed to the Trust. 
• Manage the Trust “office” email address and ensure correspondence is forwarded to the correct person 
• Set up and maintain accurate and comprehensive filing systems, both manual and computerised. 
• Take accurate minutes for confidential meetings where necessary. 
• Provide a professional welcome to all visitors for the CEO and provide refreshments for meetings as requested. 
• Manage staffing issues as delegated by the CEO in a professional and confidential matter. 
• Organise, staff, parent and student surveys as required. 
• Plan and organise Principal Induction Sessions. 
• Act as clerk to LAB’s or panels where needed, ensuring accurate minutes are produced and circulated as required. 
• Ensure the Trust website is up to date and compliant with statutory guidance at all times and promotes the Trust positively.  
• Undertake academy website compliance audits annually. 
• Ensure a register of statutory policies is in place and polices are reviewed in a timely manner for approval by the CEO, Partnership Board and Trustees.  
• Circulate policies to Academies once approved by Trustees.  
• Support the Executive team with the production of reports and data as required. 

For full details and to apply, go to https://www.mynewterm.com/jobs/745763991/EDV-2023-SPA-75947

Closing Date: 9am, 22nd May 2023