Job Description

POST TITLE:		Administrator
GRADE:		Band 5
HOURS OF WORK:	35 Hours per week, TTO + 5 Days
POST STATUS:		Permanent 
Disclosure level:	Enhanced
Responsible to:	Senior Administrator 
			Working alongside Office Manager
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MAIN PURPOSE OF THE POST:
To be responsible for providing administrative support for the school.
Duties

Under clear guidance from the line manager, the tasks will include: 

•	Set up and maintain efficient office systems within the school admin office (including manual and computerised information retrieval systems) 
•	Draft and type reports and other documents as requested
•	Deal professionally with telephone enquiries and visitors to the school 
•	Photocopy, distribute and filing of documents as appropriate
•	Take notes in meetings, type up notes and distribute to relevant people
•	Order stationery supplies for central admin store and faculties
•	Provide a front office reception service to visitors, staff and students ensuring all safeguarding protocols are met at all times
•	Take direct responsibility when on reception of the upkeep and cleanliness of the reception area
•	Ensure all appropriate reception related logs are maintained as needed
•	Provide an efficient internal/external post service for the school
•	Maintain an excellent level of customer service for visitors , staff and students
•	Undertake duties in supporting the safeguarding of students as required
•	Undertake any other reasonable duty which might from time to time be requested by the Line Manager 
•	Operate the school’s reprographics service in line with the SLA
•	Support excellence in teaching and learning at all times
•	Work in a professional manner at all times in line with the school’s policies

Person Specification 

Essential criteria 

•	2 years administrative experience, such as filing, typing, reception duties, distribution of post etc.
•	Excellent organisational skills
•	Ability to take minutes at meetings
•	Ability to communicate effectively in writing, on the telephone and face to face
•	Ability to build and maintain an effective professional working relationship with a wide variety of people
•	Diplomatic approach in dealing with difficult situations
•	Ability to prioritise to ensure deadlines are met, whilst working under pressure
•	Ability to work on own initiative and contribute ideas to the improvement of admin services at the school
•	Ability to maintain strict confidentiality in all matters
•	Ability to use computer systems to an advanced level including Microsoft Word  and Excel 
•	Commitment and willingness to meet the needs of the school with flexibility in working hours when necessary
•	Enthusiastic and energetic in sharing the whole school vision and ethos – ‘Excellence for All’

Desirable
•	Experience of working with Management Information Systems (SIMs)
•	Ability to type 45 wpm